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Connecting RecruitCRM with your AI interviewer ensures that candidate data, interview statuses, and feedback are always perfectly in sync. By linking the two platforms, you eliminate manual data entry, streamline candidate tracking, and keep your hiring pipeline moving effortlessly.

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How the integration works

Once connected, the system securely communicates with your RecruitCRM workspace to support the following automated actions:
  • Candidate and Job Synchronization: Automatically imports job descriptions, candidate profiles, custom fields, and resumes directly from RecruitCRM.
  • Automated Invitations: Set rules to automatically invite candidates when they reach a specific hiring stage (such as “Assigned”).
  • Hiring Stage Updates: Automatically advance or reject candidates in your RecruitCRM pipeline based on the AI interview decisions.
  • Profile Updates: Map and update specific candidate or job fields (both standard and custom) at different milestones (Invited, Scheduled, Missed, or Completed).
  • Activity Logging: Automatically add notes and call logs to candidate profiles to keep your team informed of the interview progress.
  • Report Uploads: Instantly upload the final AI Interview PDF report directly to the candidate’s file attachments under the “Alex Interview Reports” folder.

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What you need before you start

To set up the integration, you will need:
  • An active RecruitCRM account.
  • Access to your RecruitCRM API Key (typically found in your RecruitCRM admin settings).

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Connect your RecruitCRM account

Follow these steps to link your systems:
  1. Locate and copy your API Key from your RecruitCRM account.
  2. Navigate to your Settings within the AI platform.
  3. Go to the Integrations section and select RecruitCRM.
  4. Paste your API Key into the designated field and save your changes.
Note: Saving your API key automatically connects the two platforms so that job updates and hiring stage changes are tracked in real time.

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Configure your automated workflows

After successfully connecting, you can tailor how the platforms interact in your application workflow:
  • Who gets invited: Use a Filter condition to define exactly which candidates receive interview invitations based on their current RecruitCRM status.
  • Delays and limits: Add a Wait before invitations go out, or restrict the system to one interview invite per candidate per day.
  • Progress actions: Choose what notes, field updates, or stage changes occur on triggers like Interview Scheduled, Interview Missed, and Interview Completed.
  • Report mappings: Select which data points from the completed interview map back to specific fields in RecruitCRM.