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Every job in Alex can have one or more interview rounds. Rounds represent the stages a candidate progresses through during the hiring process — from an initial screening all the way to a final interview with the hiring manager.

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Rounds

A round is a single stage in the interview process for a job. Every job must have at least one round, but there’s no limit to how many you can add.

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Types of Rounds

Each round is one of two types: AI Interview Round — Alex conducts the interview autonomously. You configure what Alex asks and how she evaluates candidates by attaching an interview guide to the round. Human Round — A recruiter or hiring manager conducts the interview, and Alex joins as a note-taker. You configure:
  • Who the interviewers are (one or more recruiters or hiring managers. The candidate sees a unified availability view across everyone selected; if multiple are free at the chosen slot, one is round-robined per round)
  • Duration of the interview, so Alex knows how long to stay in the meeting
Human rounds require the Coordinator add-on. If you don’t have Coordinator enabled, only AI interview rounds are available. See Coordinator for more information.

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Example Round Structure

A typical job might have:

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How Candidates Move Through Rounds

How a candidate progresses from one round to the next is controlled entirely by the application workflow. Using the Initiate Outreach group, the Move to Round utility, and conditional logic, you define the rules for when and how candidates move forward. For example, you could set up your workflow so that:
  • After completing Round 1, if the candidate scores above a threshold, they automatically advance to Round 2.
  • After Round 2, Alex sends the recruiter a notification and waits for a manual decision.
  • Once shortlisted, the candidate is handed off to the hiring manager for Round 3 (requires Coordinator).

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Interview Guides

An interview guide contains everything Alex needs to conduct and evaluate an AI interview. Key settings include:
  • Introduction — how Alex opens the conversation
  • Questions — the questions Alex will ask during the interview
  • Outro — how Alex wraps up the interview
  • Evaluation criteria — how Alex scores and assesses the candidate’s responses
  • And more — interview guides have additional configuration options beyond what’s listed here

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Question Rotations

A rotation is a bank of question sets, from which each interview asks a fixed number. Candidates for the same role are asked different questions, so answers shared between candidates are worth less.
  • Sets — questions with the same set number are asked together, in guide order. A set can be a single question.
  • Draw — each interview asks the number of sets you choose (for example, 1 of 20). The sets are drawn per candidate, and the same candidate keeps the same sets if they reconnect.
  • Scoring — the candidate is scored on the questions they were asked. Write every set to test the same evaluation criteria, so candidates who draw different sets are assessed alike.
To add one, use + Add question rotation below the question list. A rotation appears as a single block in the list, and its place in the list is where its sets are asked: drag the block to move it. Open the block to set how many sets each candidate is asked, add sets with + Add set, and use + Add a question to this set for questions that should be asked together. Move out of rotation turns a question back into one asked in every interview. Sets are numbered in order, and question counts across the app show what one interview asks, not the size of the bank. Rotations work in every interview format: video, phone, WhatsApp voice, and text.

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Connecting Guides to Rounds

Interview guides are attached to AI interview rounds. Each AI interview round on a job has one interview guide configured. Interview guides are reusable — a single guide can be shared across multiple jobs and rounds. This is useful for standardizing interviews:
  • Generic guides — a screening guide with five basic questions, reused across all roles
  • Role-specific guides — a Python technical guide used for all Python developer positions
  • Job-specific guides — a custom guide created for one particular role

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Setting Up Guides via Job Workflows

When jobs are imported automatically from your ATS, the job workflow is where you configure how interview guides are assigned to rounds. Using the Configure Job action, you can specify:
  • Whether to use a specific existing interview guide
  • Whether to generate a new guide based on the job description
  • Whether to generate from a template
  • Custom generation instructions (e.g., “Screening call with basic technical questions”)
  • Question limits
For more on this, see Job Workflows.